Travel Funding

Eligibility 

To be eligible for travel funding or complimentary accommodation, users must meet the following criteria.

• Users are travelling from
  • Interstate (Australia)
  • New Zealand
  • Regional Victoria (Eligible for accommodation only)
  • Singapore (Eligible for accommodation only)

Users have been awarded beamtime at the facility based on one of the following proposal types

• Merit
• MX Rapid Access
• MX CAP (please proceed to the MX beamtime page for instructions)
• Preferred access

Only bookings made prior to the start of beamtime will be funded by the AS. Any alterations upon arrival will incur the standard nightly rate.

IMPORTANT INFORMATION:

• Please do not book flights or ground transport until your travel grant submission has been approved by the User Office.
• As the Australian Synchrotron will only provide travel reimbursement at an organisational level, we urge all Users to coordinate with their travel department when booking flights or ground content. (We are unable to reimburse individual Users).
• Please contact the User Office prior to departure, if you have not received a booking confirmation email for your guesthouse accommodationrequest
• If you have previously participated in beamtime at the Australian Synchrotron, please remember to bring your User access card. If you have misplaced your access card, please contact the User Office prior to arrival, so that a replacement card may be printed for collection upon arrival.
• Upon completion of travel, Users should refer to their travel funding confirmation letter (this can be found in the User Hub), for information on claiming a travel reimbursement. Please take note of the reimbursement deadline, as we cannot provide reimbursement beyond the published date.

Please contact the Australian Synchrotron User Office for further information.

ANSTO Victoria User Office

E: user.office.vic@ansto.gov.au

P: 03 8540 4217

How to apply

Last Updated 06.03.25

All beamtime-related travel funding and accommodation must be submitted via the newly launched Australian Synchrotron User Hub.

This functionality is no longer available within the Experiment Authorisation (EA) form.

Eligibility for travel and accommodation is based on organisation; more specifically the ‘facility location’. We urge all Users to ensure that your User Hub profile is up to date.

Travel funding and accommodation functionality can be accessed via the User Hub, by selecting the drop-down menu (top right of page), or directly via the User Hub ‘Dashboard’ page.

For further information of the Australian Synchrotron User Hub, please consult the Australian Synchrotron User WIKI:

Australian Synchrotron User Portal

Submission advice

Tips for a successful travel funding allocation

• Please submit your funding and/or accommodation application a recommended minimum of 4 weeks prior to travel
• Funding cannot be split amongst different institutions; only one application can be approved per beamtime allocation; funding will be reimbursed to the applicant's organisation only
• The applicant must be
  • one individual only
  • either on the proposal or attending the beamtime
  • employed by an interstate-based organisation
• Persons included on the application must reside interstate and not exceed three in total
• If any persons are travelling interstate by car or train, please indicate this on the application for each person
• Accommodation should not exceed funded limits.
• Guesthouse check-in is available from 2.00pm daily with check-out required by 10.00am. Please take this into account when preparing your funding application. We recommend requesting additional nights should users require access to accommodation for longer periods. In some cases additional nights may attract fees. 

Approval

If your application is approved, the user office will issue a funding approval letter which outlines the total maximum funding for the visit. Users will need to book their own travel and preference must be shown for the most economical means of transport. We ask users to organise travel in advance to qualify for cheaper fares and, where possible, for users to travel together.

Funding Allocation

Funding is designed to cover the majority of flight costs and Melbourne-based ground transportation costs only. Funding is calculated based on the amounts in the funding table below and capped at a maximum of three people per proposal.

Important: The travel funding allowance stated on your funding approval letter is GST inclusive.

Flight allowance table: Last updated 23.01.25.

The below funding allowance table is applicable as at round 2023_3, commencing 12 Sep 23.

Airfares are calculated as per person return.

Important: The travel funding allowance stated on your funding approval letter is GST inclusive.